Circulation

Individuals must have a valid DSU ID to check out library materials.

Circulation Periods:
  • Books - 28 days
  • Periodicals - 7 days
  • Videos, CDs and DVDs - 3 days
  • Reserve materials - set by individual instructors

Books may be recalled by the library staff after two weeks. If you receive a recall notice for an item needed by another patron, please return the item within five days.

Books may be renewed twice unless the items are in demand by others. After two renewals, books must be brought to the library for subsequent checkout and thereafter may again be renewed twice. Books which are not returned or renewed by their due date shall be regarded as overdue and lost.

If overdue materials are not returned within six weeks, the library will institute replacement procedures for the lost items and the borrower will be billed the cost of the replacement plus a processing fee. If the borrower refuses to pay the bill or return the overdue materials, the issue shall be referred to the Vice President of Academic Affairs.

Fees

  • Reserve materials and equipment-$.25 per hour per item
  • Laptops-$10 per hour

Interlibrary Loan Services

Interlibrary loan services are provided to currently enrolled Dickinson State University students and to current Dickinson State University faculty and staff. A $15 per request processing fee will be assessed to all other patrons and is due upon initiation of the interlibrary loan. (Additional fees may apply).

Computers

The computers in Stoxen Library are primarily dedicated to supporting the teaching and research activities of Dickinson State University students, faculty, and staff.

Users should limit their time on the computers to 30 minutes if others are waiting to use them. Anyone using computers for purposes other than research may be asked to relinquish the computer to someone needing to use it for research.

Refer to North Dakota University System’s policies for additional guidelines regarding the use of computers.

Fax Machine

Stoxen Library has a fax machine which can transmit and receive documents from other fax machines. Our machine is located at the main circulation desk. Materials can be transmitted and received and copies can be picked up during library hours.

To transmit or receive a document, the patron will be charged $1 for the first page and $.50 for each additional page.

DSU faculty and staff will not be charged to send or receive institutional transmittals. DSU personnel must present a DSU ID to avoid fees.

Stoxen Library staff does not deliver faxed materials. Library staff will attempt to contact the recipient, and all materials will be either kept at the main circulation desk or put in the appropriate campus mailbox.

Please note that the fax machine is not in a restricted area and incoming faxes may be seen be others.

AV Equipment

Stoxen Library owns a variety of audio/video equipment that is available for checkout from the main circulation desk. Please review the following guidelines before checking out equipment.

Equipment will be checked out to students only if they possess a faculty-signed Library Equipment Checkout Form. Faculty laptops and projectors are not available for checkout by students.

Requests for equipment may be denied if the borrower has a record of returning equipment late or in damaged condition (dirty, components missing, etc.). The faculty or staff member who signed the permission slip will be billed for any items not returned.

To reserve equipment, stop by the main circulation desk in Stoxen Library or contact us.

Confidentiality

Protecting the rights of library users to view and read materials without fear of intrusion, intimidation, or reprisal is a core value for all librarians. To safeguard the privacy of individuals in their use of the library, Stoxen Library maintains the confidentiality of library records. Student records, including library borrowing records, are additionally protected by state and federal privacy laws.

The registration and circulation records of Stoxen Library are confidential. Registration records include any information the library requires users (faculty or staff members, students, alumni, or special borrowers) to provide in order to become eligible to access or borrow materials. Such information includes addresses, telephone numbers, and social security numbers. Circulation records include all information that identifies a faculty or staff member, student, alumnus, or special borrower as borrowing or accessing particular materials or information. Included in these records are web browsing histories and reserve materials.

Destruction of the Stoxen Library circulation records shall follow the General Retention Schedule for the University of North Dakota, policy number 1912.7 (revised Oct. 30, 2014), which is the Current Fiscal Year + 3 years.

Computer sign-in sheets shall be shredded on a regular basis.

No library employee shall reveal the identity of a borrower to any requestor. Except in accordance with proper judicial order and with permission of the designated administrative officer of the University, no person shall make known in any manner any information contained in such records listed above. In the absence of such judicial orders or University administrative permission, those to whom information will be denied include, but are not limited to, faculty, staff (including library staff except in the pursuit of their assigned duties), parents, students, campus security, police, FBI agents, and military personnel.

Library shall refer all requests for the above information to the Director of Library Services.

Gifts & Donations

As space permits, donated items will be added to the Stoxen Library materials collection when they are consistent with the teaching and research needs of the University. In accordance with the American Library Association, the library makes an effort, through its collection, to offer the widest possible viewpoints in its attempts to further the free exchange of ideas. Censorship will not be exercised in the selection of gift materials concerned with religious, political, sexual, social, economic, scientific, or moral issues. However, to maintain a reasonably balanced collection, the library may retain only a few select or key resources which represent the views of major spokespersons of special interest groups. Further, limited storage space for collections requires the library to be highly selective in accepting gifts to the materials collections.

Acceptance of materials is made with the understanding that there are no limiting conditions or restrictions regarding the usage of the gifts. Once accepted, gift items become the property of the library and may not be reclaimed by the donor. Items not added to the collection may be sold, with the proceeds used to purchase additional needed materials.

Items that are not deemed appropriate for the Stoxen Library materials collection may be refused. Gifts that do not meet the collection criteria for the library include: damaged, dated, or superseded materials; old textbooks; duplicates; periodicals that the library already owns; and materials in subject areas that do not support teaching or research in DSU disciplinary areas.

If desired, an appropriate acknowledgment of all gifts added to the materials collection will be made on behalf of the University. The library cannot offer collection appraisals, nor estimate the value of a gift. The Internal Revenue Service considers the library or a library employee an interested party, who, therefore, cannot appraise donations. Donors may wish to refer to the IRS Publication #561, Determining the Value of Donated Property. Donors will need to obtain an appraisal from a private source.

Theft and Mutilation

All Stoxen Library materials, equipment, furniture, etc. are the property of the state of North Dakota. Anyone who damages or tampers with these materials and/or attempts unauthorized removal of such items from Stoxen Library may lose library privileges or may be prosecuted for: Theft (North Dakota Century Code 12.1-23-02).

A security system is utilized to maintain the security of library materials. Anyone who refuses to have materials inspected, once the alarm has sounded, is considered to demonstrate intent to unlawfully remove items from Stoxen Library. Once the alarm has sounded, and if someone resists inspection, campus security and/or the Dickinson Police Department will be summoned. Signage is posted indicating to patrons that all materials must be checked out or a $100 fine will be levied.

If it is discovered that an individual has damaged or tampered with Stoxen Library property or has attempted unauthorized removal, the incident will be reported to one of the following individuals for the appropriate disciplinary action:

  • The Library Director will handle all theft and damage reports and will determine the appropriate disciplinary action. As deemed necessary, the Director will involve the Provost/Vice President of Academic Affairs in instances involving the faculty. Further, the Director will involve the Provost/Vice President of Student Affairs as needed in theft and damage problems involving students.
  • Suspension of library privileges for a time period determined by the Director of Library Services will result. Suspension from the University may result at the discretion of the Provost/Vice President of Student Affairs.

Community Users

Members of the community who are over 18 and have a Dickinson Public Library card may use their card to check out library materials at Stoxen Library. A Special Borrower card can be issued to you upon the presentation of a valid North Dakota driver’s license. This card is valid for one year, is free of charge, and may be renewed.

Users may check out up to 8 books and 5 DVDs at a time.

Uses may not request an interlibrary loan or check out equipment.

Users are allowed access to the electronic library databases while on campus.

Users may request access to DSU’s wireless internet. Each individual must provide their name and affiliation. Guest credentials are provided to the department or office requesting access for their guest(s) from Information Technology Services.